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Tap the Power of Recorded Macros with MS Excel Courses

Most Microsoft Excel users will never need to go beyond basic commands and formulas to perform their data management tasks. However, Excel offers much more once you get beyond the basics and MS Excel courses can teach you how to use a powerful function called a macro.

Ever feel like you’re wasting time repeating some steps over and over again? Macros allow you to avoid this by recording these repeated steps. A macro is a list of instructions that the user can automatically invoke by macro name or link to a keystroke. Macros are created as easily as opening a macro record and performing actions in a workbook. Actions will be recorded so you can easily repeat them in the future with the push of a button. MS Excel courses show students how to create simple and complex macros.

Record actions to refine additional actions

The first way you will learn to use macros in MS Excel courses is by using recording mode. Just open the macro registry, enter a name for the macro and, if desired, a keyboard shortcut to associate it with. Then perform actions to be recorded, such as changing the cursor, entering formulas, or formatting cells. When the transactions are completed, open the recorder and those transactions are recorded and ready to run automatically with your order.

Consider this example: A group of scientists import data files from a device. After the data from each file is transferred, a number of formulas are entered on the worksheet followed by a series of formatting commands. Each run involved hundreds of data files and meant several days of hard, single-handed work.

MS Excel courses showed them how to record actions in a macro. All work done on any file is now done with a single keystroke. Each data file is now processed in less than a second and processing takes only an hour.

Edit macros to refine their functionality

When a macro is recorded, it creates a list of instructions in a computer language called Visual Basic for Applications (VBA). This small program can be opened and commands changed directly, allowing actions that normally cannot be repeated by recording alone.

The scientists in the example above still had to upload each individual file unless they attended MS Excel courses that demonstrated macro editing. With this knowledge, they expanded the functionality so that the macro automatically extracts any group of hundreds of data files. Now every tool operation was a matter of typing a single key then sitting back and watching Excel do the work. What used to take two days now took about two minutes, and scientists were freed up to do less clerical work and more research.

MS Excel courses provide a starting point

Recording and using macros is easy but tutorials can introduce tricks and tips to use them more effectively. Advanced courses delve into VBA and show you how to optimize recorded macros to do even more. Take your productivity to the stratosphere by signing up for MS Excel courses today!

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