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Excel Report – A Pivot Table Review

Has the world gone Pivot Table crazy?

The truth is that every user who has learned to use PT has seen a huge increase in their productivity. Not only because of the speed of creating reports but also because of the quick overviews you can get from big data sets.

If you present a report of Sales by Product and Region and someone asks you if… You’ll say let me open the file and drag and drop it now.

Here are the pros why you should use Pivot Tables

  • Shortens thousands of lines in seconds.
  • Change the layout of the report simply by dragging and dropping.
  • Format your report quickly.
  • Break down and break down your flat table according to each category.
  • Allows you to add calculated columns.
  • No formulas are needed (at least if you’re using calculated fields).
  • Does not consume enough memory resources.
  • Formats the data ready for analysis.
  • Allows you to connect to external databases: OLAP, SQL server, Access, etc.

Here are the reasons why you shouldn’t use Pivot Tables

  • Does not allow you to view the source of values ​​as declared in formulas (by pressing F2). Everyone wants to see where the data came from so they can easily check the formula.
  • Does not provide flexibility to set up custom reports in cells.
  • The output does not update immediately when the background list changes.
  • It clutters the workbook if there are dozens of little Pivot Tables all over the place.
  • It takes place in the workbook.
  • It does not provide the convenience of transferring results to a worksheet.
  • Does not allow to edit calculated fields directly in cells.
  • Offers limited support functions in calculated fields.

Disappointment

I’m a fan of Pivot Tables but I’m also a fan of Lookup formulas.

If you are looking for what-if calculations by changing inputs, Data Lookup formulas would be a good choice. On the other hand, if your input data is relatively static but you want to do what-if analysis with drill-down, then Pivot Tables are a good choice.

Unfortunately, the limited aggregate functions available in a Pivot Table, the inability to place thresholds in other formulas and the limited functions supported in a calculated field make the use of formulas impossible.

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