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How to Benefit From Sharing Workbooks in Excel

Shared workbooks are a great feature of Microsoft Excel. If multiple people are required to complete a project you need to set up ‘shared workbooks’. This feature allows you to quickly and easily collaborate with others in your team. In short, a shared workbook is set up to allow multiple users on the network to edit it simultaneously. In fact, the team can see the data at the same time. For example, the principal may need to know the status of a project. Often times if the same team is working on multiple projects they may need to know the progress status of others.

How is the shared workbook set up? One of the people in the team can create a standard template or workbook where data can be entered from different people depending on their expertise. In a tour operator scenario one of the people will enter the airfares, the other will take care of the accommodation and the other will finish the local sightseeing in a taxi or bus. After the workbook has been prepared using the correct format, the workbook is stored in a shared folder on the network, which is then available to anyone working on the project.

Because some Excel features can be used or viewed but not changed after the workbook is shared, the workbook author must ensure that features such as data validation, charts, conditional formats, merged cells, hyperlinks, scripts, reports main table, work sheet protection. and macros are carefully compiled and implemented before sharing.

Now comes the interesting part: If two users edit the same cell in a shared workbook, a conflict resolution window appears and you can decide which changes you want to accept. You also get an update notification every time a team member saves a shared workbook. You can also highlight or track changes automatically.

As you can see, you work in the shared workbook as you would with any workbook with the main advantage that the shared workbook improves team productivity by using their expertise in a project and you can see who is on the workbook. works at every step. of time

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