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MS Excel Tips – How To Filter And Remove Duplicate Values In Excel

A repeating range in Excel is one where all the data in the cells match all the data in another row. Duplicate values ​​in cells are defined by the value displayed in the cell, but not stored in the cell, for example a cell containing 01/02/2011 is not duplicated compared to 01 February 2011 done, but classified as unique values.

There are two ways to filter unique values ​​or remove unwanted information.

These two tasks are very similar and give the same results, one only hides duplicate values ​​(filtering) and the other removes duplicates permanently.

I suggest you conditionally format the unique items in your Excel worksheet to make sure you get the results you expect before you try to remove any of your data. This is a handy step that I do all the time and is really easy in Excel 2007 and up:

  • Highlight the data in which you want to search for duplicate items
  • Home Tab
  • Styles section
  • Conditional formatting
  • Explain the rules of the cell
  • Duplicate Values
  • In the repeating values ​​dialog box, choose how you want to highlight your cells with repeating values
  • Click OK

Now you can easily find your duplicates before you try to filter them temporarily or delete them permanently.

To filter or temporarily remove duplicate values ​​we use the filter for unique values ​​function.

  • Select the range of cells
  • Tab Data
  • Sorting and Filtering
  • Development
  • In the Advanced Filter dialog box
  • Select the list in place Filter or copy the results to another location in this case you need to enter the copy to a cell reference box or hide the dialog box and click on a cell on your worksheet and then the dialog box expands choose

Your unique values ​​will now be filtered by location, or by location of your choice.

If you choose to remove duplicate values ​​rather than just hide them by filtering, then it’s always a good idea to make a copy of your data because the data will be permanently deleted from your worksheet.

To permanently delete duplicate data:

  • Select the range of cells
  • Data Tools Group
  • Tab Data
  • Click Remove Duplicates
  • Select one or more columns under Columns
  • To quickly select all of your available columns, click Select All
  • To quickly clear all your available columns, click Select All
  • Click OK
  • You will be notified by Excel how many duplicate values ​​have been deleted
  • You will also be informed by Excel how many unique values ​​remain in your data
  • Click OK

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