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Using Named Ranges in Your Microsoft Excel Spreadsheets

If you try to break through the crowd by yelling “Hey you!” there is a very good chance that some confusion will occur. A few people may look at whether you call them or not. To avoid this, you can call the person by name. Very few people are likely to think you are yelling at them.

Using a name can also be useful in Excel. Instead of just referring to a cell or range of cells by referring to their cell (A1), you can give them a more specific name like ‘tax’.

Why do you want to do that? Good question!

1. It can be more useful if you are creating formulas

If you are working with the same data for multiple functions, you can use its name instead of selecting the range of cells each time. If you start typing a function name, you’ll see an ‘Auto Complete’ list appear to help you. Function names have ‘fx’ in front of them. If you have created named series, they will also appear in this list. Instead of ‘fx’, they will have an icon that looks like a luggage tag on the front. This tag represents a named string. Like function names, if you double click highlight the line name, or in the list itself arrow keys and then print TAB it will be added to your account.

2. You can avoid errors in your data line

If you’ve created a name for your array, you can avoid accidentally selecting the wrong cells—assuming you selected the correct ones when you created the named array.

3. You can save your data on one file and your accounts on another file

All named rows are available for every sheet in that workbook. As you start typing the range name, it will appear in the ‘AutoComplete’ list even if the range is on another sheet in the workbook.

4. It gives more meaning to your function

Let’s say you create accounts with the tax rate that is in cell B4. If you use cell referencing you will need to look at the sheet to see what the cell contains in order to calculate the calculation. Consider creating named arrays. Instead of seeing ‘A1:A56*B4’, you can see ‘sold_inventory * neighborhood’. It has a lot more meaning for the analyst.

5. A named cell or row has an absolute cell reference

If you use ‘AutoFill’ to copy your formulas, you will have to make the cells absolute. A nominal range refers to specific cells so they are automatically absolute.

How to Create a Popular List:

1. Highlight the cell you want to rename

2. Click on The name box under the ribbon on the left side of your screen

3. Enter the name you want to give the cell or range of cells

4. Press To cross

Name Conventions:

* The first character must be a letter, an underscore or a backslash

* You cannot use cell references such as A1

* You cannot insert spaces

* The name can be up to 255 characters

Manager Name:

If you need to edit or delete the subtitle, go Given names group in the Ribbon formulas and click on Name Manager. From here you can add, edit or delete a subcategory. You can also create named rows from this dialog box.

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