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SUMIF – Review of This Excel Function

If your boss wants you to report Sales by Region, by Products, etc. you can filter with Array Formulas, Pivot Tables, SUMPRODUCT but the SUMIF function is the way to go when you need to use a report.

The syntax of the function is as follows: SUMIF(range, size, [sum_range])

Where:

Length: It is an array to compare against the parameters argument (eg, the search array in Region, Product, etc.). It can also contain numbers, for example Sales. In this case the parameters will be numbers and the optional sum_range argument is not used

Criterion: The condition to be evaluated in order (eg, North, South, etc. if the range is Region)

[sum_range]: Be yourself. It is a column that contains aggregate numbers (Sales, Profits, etc.)

Here are the pros and cons of why you should use the SUMIF function

  • Array Formulas are easier to learn and write.
  • Allows you to summarize multiple lines into one.
  • Allows you to use logical operators, eg: =SUMIF(B2:B25,”>5″).
  • Sums all rows in one column that match text in another column, eg: =SUMIF(B2:B25,“Susan”,C2:C25).
  • Sums all rows in one column that match a date in another column, for example: =SUMIF(B2:B25,“11/7/2009”,C2:C25).
  • Sums all rows in one column that match a number in another column, eg: =SUMIF(B2:B25,10,C2:C5).
  • Allows you to avoid Array and SUMPRODUCT Formulas if you are not yet proficient with them.
  • Allows you to use wild cards. For example: =SUMIF(A2:A10,” Wilson”,B2:B10) or =SUMIF(A2:A10,” “&E2,B2:B10).
  • Offers flexibility for entering dates in the parameters argument. For example: =SUMIF(I9:I12,”11/7/2009″,J9:J12).

Here are some reasons why you shouldn’t use the SUMIF function

  • He doesn’t appreciate many circumstances.
  • The syntax of parameters is not so clear to enter, for example how to insert dates into terms. For example: place “a”” or “a” (without the quotation marks) in E2 and write parameters like this: “&E2, etc.
  • It is not emotional.
  • It can cause errors when the shape and size of sum_range and array are not compatible.

Disappointment

The advantages of using the SUMIF formula outweigh the disadvantages, but you have to weigh the weight of each disadvantage, for example the inability to evaluate multiple conditions leads me to go in the direction of Array Formulas.

Array formulas are optional; at least you’re using Excel 2007 – which includes the SUMIFS function, but this formula is still insensitive.

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