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Advantages And Disadvantages Of Maintaining Data Through Excel

Excel is an important method of information and database management that is used by almost all companies, large or small. This kind of work is mostly done by excel experts, who can be outsourced or can be an employee of your company, but before you choose one, you should make sure that they have sufficient knowledge about the subject. and able to develop professionally. your company database. If your company database is managed by a non-professional excel consultant, then there is a real chance that common problems will arise.

The main advantage of using Excel is, it does not require any other software to be installed in your computer, your computer is likely already installed with Microsoft Office and can start your programming process immediately. Excel is easy to use, user-friendly, and most people can log in and review the spreadsheet and make simple changes in the absence of an Excel advisor. In case, when your company records grow, in such case excel applications can be easily updated in access, oracle or SQL server. Data stored in excel can be easily integrated into pivot tables, just by connecting it directly to the OLAP database.

Because they are rich in financial modules, the expert assigned by you to take care of excel does not need to create separate financial modules. Excel can perform many financial functions including depreciation of fixed assets. Excel is also highly portable, which ensures that data can be easily emailed from other offices to different locations. In case, when you send the excel database by e-mail, you accidentally sent it to an unauthorized person, in such a case the problem can be solved by applying password protection of the document. This password will protect your database from unauthorized use.

Along with various advantages, database maintenance using excel application also has some disadvantages. Disadvantages are not so serious that you can’t work around them, and can be minimized. In case the file containing the database grows too large, then there is a chance that your program will run very slowly. This is the reason why excel experts combine the program or save each application in separate files, the smaller the files, the faster the execution. Many times by dividing the database into several files there is a high chance that the excel files will get lost in the hard drive. The Excel worksheet has a limited number of rows, which is why excel advisors convert the database to access when the database exceeds the limit of 65,000 rows.

Outsourcing can be a cheaper option, but if you have an in-house Excel expert you can always maintain constant support in solving routine problems. For larger problems, an external Excel consultant can help.

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