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How To Create A Brilliant Excel Spreadsheet – Focus On Formatting Article – 2

It’s really important to consider the formatting of your spreadsheet. It may seem trivial to even spend time thinking about your format, but if you follow a few simple rules your spreadsheet will not only look good but also make your calculations fast and efficient.

Let’s keep it simple and jump right into the simple rules of formatting with some great tips to get you ahead of the curve when it comes to formatting.

1. Keep it simple. Spreadsheet. Many people spend a lot of time formatting their spreadsheets which sing and dance, with all the bells and whistles you can think of. This often looks good to the author of the publication, but is too complicated or just confusing to the users.

2. Are you on the format? Yes it makes it easy to read and follow, but go too far, it will add too much and can hamper Excel’s performance. conditional formatting in particular can slow Excel down, as it constantly recalculates.

3. If you can keep the colors universal, I find that black, white and gray colors work best, they look nice and professional but add value to the sheet.

4. Follow the default formatting of the cells, i.e. text is aligned to the left and numbers to the right – this is what Excel expects. If you use a formula or reference cells, this can make solving the problem much faster, because at a glance you can tell if the cells should be formatted and text or numeric.

5. If you only format cells as text live It should be, because all the data you enter into a regular text cell becomes text, even if you meant it to be a number, this is one thing you don’t want—any formula cells to be formatted as text.

6. Try not to keep the use of single cells to an absolute minimum. I can’t tell you how much this can create many problems like losing the ability to edit data, use copy and paste correctly and the ability to run VBA code because it doesn’t handle single cells very well. A great way is to use the Choice Based Alternative Center. This can easily be done with Format | Cell Alignment | Horizontal | Center on Elections. Try this alternative.

7. Always try to leave at least three or more empty rows at the top of your data table. This can easily be used to measure features such as database functions and advanced filtering.

Formatting the spreadsheet is something that can be a personal choice in particular color schemes, or how busy the spreadsheet is, but one should always consider the user, and how easy it is for a new user to follow your spreadsheet. In short keep it simple, plain and with predefined formats to eliminate slowness or errors in formulas due to incorrect cell formatting.

The first in this series of four articles was How to Create an Effective Spreadsheet- Planning Vs Execution 80/20 Split.

The next in this series will be How to Build an Outstanding Collection- Creating a Strong-Volume 3.

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