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VLOOKUP – A Formula Review

VLOOKUP is one of the most useful Excel functions. It is also one of the most used formulas by professionals who want to extract data from spreadsheets. However, VLOOKUP is also abused and sometimes overrated.

The formula was designed with a certain goal in mind: searching for a value in a left column and returning the corresponding value in another column. In other words: if a table has a “Product Code” field on the left, that table is only searchable by “Product Code”.

If you want to work with lists that have multiple and complex parameters, you should not waste your time with that…

Here are the pros why you should use the VLOOKUP function:

  • Searches for a value in a column of the last index and returns the value of the specified column
  • Easier to type than its INDEX & MATCH counterpart
  • Returns the approximate or minimum match

Here are some reasons why you shouldn’t use the VLOOKUP function:

  • Just looking for the left indicator column
  • The location does not contain the value found
  • Only covers the first step
  • Does not require multiple column sizes

I still use VLOOKUP and enjoy its usefulness and ease of typing. I use it when I want to compare tables based on single columns and dimensions. Often, I need to move the required column in the last list to the left.

Finally, I use INDEX & MATCH; writing this formula isn’t that intuitive at first, but once you get the hang of it, you get the hang of it. It’s worth the effort, especially when you feel the freedom to search every column of the table row and the potential to evaluate multiple and complex criteria. Highly recommended.

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